{"id":1227,"date":"2022-07-28T16:22:12","date_gmt":"2022-07-28T15:22:12","guid":{"rendered":"https:\/\/cloudbooking.com\/knowledgebase\/?p=1227"},"modified":"2023-02-03T10:11:19","modified_gmt":"2023-02-03T10:11:19","slug":"repeat-bookings","status":"publish","type":"post","link":"https:\/\/cloudbooking.com\/knowledgebase\/meeting-rooms\/repeat-bookings\/","title":{"rendered":"Repeat Bookings"},"content":{"rendered":"\n

Content quick links<\/h2>\n\n\n\n

How to make a repeat booking<\/a>
Conflicts<\/a>
Editing a Repeat Booking<\/a>
Editing a single occurrence<\/a>
Deleting a single occurrence<\/a>
Editing the complete series<\/a>
Delete series<\/a><\/p>\n\n\n\n

The Repeat Booking function provides users with the ability to book repeat bookings for desks and rooms. <\/p>\n\n\n\n

Users can specify either an end date to their booking or a number of occurrences<\/p>\n\n\n\n

PLEASE NOTE<\/strong> – Maximum number of occurrences is 50<\/p>\n\n\n\n

Patterns of repeat bookings can be made in the following ways:<\/p>\n\n\n\n

– Daily<\/strong>
Every day<\/p>\n\n\n\n

– Weekly<\/strong>
A combination of days (e.g. Mon, Tue, Wed or Wed and Fri)
The user can select the number of weeks the booking can repeat on (e.g. every week or every 2 weeks)<\/p>\n\n\n\n

– Monthly<\/strong>
The same date every month
The same day every month (e.g. 3rd Tuesday of the month)<\/p>\n\n\n\n

How to make a repeat booking<\/strong><\/h2>\n\n\n\n

Firstly, log in to the Cloudbooking portal.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

From the home screen, select Bookings<\/strong> on the menu on the left.<\/p>\n\n\n\n

Select a room or desk from the floor plan or grid view to book in the usual way.<\/p>\n\n\n\n

\"\"
Floor plan view<\/strong><\/figcaption><\/figure>\n\n\n\n
\"\"
Grid view<\/strong><\/figcaption><\/figure>\n\n\n\n

Select Repeats<\/strong> on the booking screen as shown below:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

A side panel will open.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

At this point, the start and end time of the booking can be selected as well as whether it is to repeat daily, weekly or monthly, for how many weeks, on which days, and when the booking end date will be.<\/p>\n\n\n\n

Make selection and click DONE.<\/strong><\/p>\n\n\n\n

You will now be returned to the Book a Desk\/Room view. Complete any further details as appropriate. Your repeat booking details will appear as detailed below:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

To make edits to your repeat booking, click on the pencil icon and the side panel will open again. Make your changes, click DONE<\/strong> and the side panel will close.<\/p>\n\n\n\n

When you have completed your booking, click BOOK<\/strong><\/p>\n\n\n\n

You will receive an email notification and a success message that your booking has been created.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Your booking will now appear in My Bookings<\/strong> with a green spot to indicate that it is a recurring booking. Every occurrence will be shown.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

The details of the repeat booking will also show on the Repeats<\/strong> tab within your booking as shown below:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

PLEASE NOTE:<\/strong> If you set a repeat that is for the 31st of a month, due to occur on the same day every month Cloudbooking will assume that on the months that do not have 31 days you wish to have the booking on the last day of the month and place the meetings on those days, ie 30th or 28th\/29th for February. <\/p>\n\n\n\n

Conflicts<\/strong><\/h2>\n\n\n\n

When booking a repeat, if the resource is not available on every day of the repeat, you will be notified of the number of unavailable days in the following ways:<\/p>\n\n\n\n

– On screen notification at the time of the booking.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

– Email – the confirmation email will list out any dates that could not be booked.<\/p>\n\n\n\n

– In the repeats tab in the booking. This will list the complete series and highlight any dates where the resource was not available.<\/p>\n\n\n\n

The other days should be booked.<\/p>\n\n\n\n

Editing repeat bookings<\/strong><\/h2>\n\n\n\n

It is possible to edit either one occurrence in the series or the entire series.<\/p>\n\n\n\n

Editing a single occurrence<\/strong><\/h2>\n\n\n\n

Select the occurrence you wish to edit from the list in My Bookings<\/strong> or directly in the booking grid and the following screen will appear:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Select EDIT<\/strong> and the below warning will appear:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

If you click ONLY THIS OCCURANCE<\/strong>, the following screen will appear:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

When editing one occurrence in the series, it is possible to edit the following properties:<\/p>\n\n\n\n

– Dates
– Times
– Booked resource
– Notes
– Title
– Custom fields (e.g. no of attendees)<\/p>\n\n\n\n

The date and time of an occurrence can be edited in the following ways:<\/p>\n\n\n\n

– Click on the date and time field in the occurrence<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

– Drag the booking on the grid view. Simply hold down the mouse pointer on your booking and move to your preferred time. You will receive the following message:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Click YES<\/strong> to confirm and you will receive a success message that your booking has been updated.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n
\n\n\n\n

To change a resource (desk or room) for a single occurrence of a booking, firstly locate your booking on the grid. <\/p>\n\n\n\n

Simply hold down the mouse pointer on your booking and move to your preferred resource.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

You will receive a message asking if you are sure you want to change this booking, click YES.<\/strong><\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

You will then see a message informing you that the booking is part of a repeat and asking if you would like to apply the change to ‘The whole series’ or ‘Only this occurrence’. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Select ONLY THIS OCCURENCE <\/strong>and your change will be made. <\/p>\n\n\n\n

Your amendments will now show in My Bookings<\/strong>. <\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Deleting a single occurrence<\/strong><\/h2>\n\n\n\n

Select your booking occurrence from the list. <\/p>\n\n\n\n

Select Delete Occurrence<\/strong><\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n
\"\"<\/figure>\n\n\n\n

Click YES<\/strong> and the occurrence will be deleted. The rest of the repeat booking will remain.<\/p>\n\n\n\n

If you wish to edit the entire series of bookings, you can select Switch to edit whole series<\/strong> button on the top right.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Editing the complete series<\/strong><\/h2>\n\n\n\n

Select the booking you wish to edit from the list in My bookings<\/strong> or from the booking grid and the following screen will appear:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Select EDIT<\/strong> and the below warning will appear:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Click WHOLE SERIES <\/strong>and the following screen will appear:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

When editing the complete series the following can be edited:<\/p>\n\n\n\n

– Dates
– Times
– Notes
– Title
– On behalf of booking
– Custom fields (e.g. no of attendees)<\/p>\n\n\n\n

In the Edit whole booking series<\/strong> screen you can amend the Booking Title, add On behalf of and add notes. To edit other information select EDIT FREQUENCY<\/strong>.<\/p>\n\n\n\n

Editing frequency<\/strong><\/h2>\n\n\n\n

Click EDIT FREQUENCY<\/strong><\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

A side panel will open.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Make your changes and click DONE<\/strong>. You will be returned to the Edit booking<\/strong> screen and the side panel will close.<\/p>\n\n\n\n

Make any further changes and click SAVE<\/strong>.<\/p>\n\n\n\n

Delete series<\/strong><\/h2>\n\n\n\n

Select the booking from the list in My Bookings<\/strong> or on the booking grid and the following screen will appear:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Select DELETE SERIES<\/strong><\/p>\n\n\n\n

The following message will appear:<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

Click YES <\/strong>and the series of bookings will be deleted.<\/p>\n\n\n\n

When your booking is complete, you will receive an email confirmation containing details of your booking and an attached ICS file which, when opened, will update your Calendar with your booking.<\/p>\n\n\n\n

PLEASE NOTE: If you have made the booking via your Outlook or Google calendars then this will only delete the booking for the resource in Cloudbooking. The meeting will still be in your calendar without the resource attached. If you wish to delete the entire meeting please do so via your Outlook or Google calendar. <\/strong><\/p>\n\n\n\n

Back to top of page<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Content quick links How to make a repeat bookingConflictsEditing a Repeat BookingEditing a single occurrenceDeleting a single occurrenceEditing the complete seriesDelete series The Repeat Booking function provides users with the ability to book repeat bookings for desks and rooms. 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