{"id":1502,"date":"2022-08-23T14:42:04","date_gmt":"2022-08-23T13:42:04","guid":{"rendered":"https:\/\/cloudbooking.com\/knowledgebase\/?p=1502"},"modified":"2023-01-24T15:58:47","modified_gmt":"2023-01-24T15:58:47","slug":"how-to-book-via-outlook-calendar","status":"publish","type":"post","link":"https:\/\/cloudbooking.com\/knowledgebase\/cloudbooking-sync-service\/how-to-book-via-outlook-calendar\/","title":{"rendered":"How to book via Outlook Calendar"},"content":{"rendered":"\n<p>It is possible to book rooms that are available on Cloudbooking via the Outlook calendar removing the need to log into the portal separately.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Content\">Quick Content links<\/h2>\n\n\n\n<p><a href=\"#Section1\">Making a booking via outlook<\/a><br><a href=\"#Section2\">Editing a booking<\/a><br><a href=\"#Section3\">Cancelling a booking<\/a><br><a href=\"https:\/\/Section4\">Making a repeat booking<\/a><br><a href=\"#Section5\">Editing a repeat booking<\/a><br><a href=\"#Section6\">Cancelling a repeat booking<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Section1\" style=\"font-style:normal;font-weight:700\">Making a booking via Outlook<\/h2>\n\n\n\n<p><strong>PLEASE NOTE:<\/strong> In order for the your booking to be made you <strong>MUST<\/strong> have a Cloudbooking account using the email address linked to your Outlook calendar.<\/p>\n\n\n\n<p>Go to your Outlook calendar, <\/p>\n\n\n\n<p>Open a meeting invite and add your meeting title, time and date and attendees.&nbsp;<strong>PLEASE NOTE:<\/strong>&nbsp;You must create a meeting invite <strong>NOT<\/strong> an appointment.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"265\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook1-1024x265.png\" alt=\"\" class=\"wp-image-1504\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook1-1024x265.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook1-300x78.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook1-768x198.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook1-150x39.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook1.png 1401w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>You will then select a room as if you were inviting an attendee.  Clicking <strong>Required<\/strong> will bring up a list of people and rooms available.  You can also add the room by selecting <strong>Location<\/strong> to show a list of the available rooms.<\/p>\n\n\n\n<p>Give your meeting a title, invite the room you wish to book from the list and add other attendees and details as required.<\/p>\n\n\n\n<p>You can check the availability of the room by viewing its calendar as you would for a meeting attendee.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"307\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook2-1024x307.png\" alt=\"\" class=\"wp-image-1505\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook2-1024x307.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook2-300x90.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook2-768x230.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook2-1536x460.png 1536w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook2-150x45.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook2.png 1827w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>The room will appear in the list of attendees and in the Location field, complete all other details and click <strong>Send.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"179\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-59-1024x179.png\" alt=\"\" class=\"wp-image-1506\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-59-1024x179.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-59-300x52.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-59-768x134.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-59-1536x268.png 1536w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-59-150x26.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-59.png 1900w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>You will receive an email confirmation that the meeting request has been accepted by your selected room.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"488\" height=\"216\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-61.png\" alt=\"\" class=\"wp-image-1509\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-61.png 488w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-61-300x133.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-61-150x66.png 150w\" sizes=\"auto, (max-width: 488px) 100vw, 488px\" \/><\/figure>\n\n\n\n<p> The booking will appear in your outlook calendar and the calendar for the selected room.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"231\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-60-1024x231.png\" alt=\"\" class=\"wp-image-1508\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-60-1024x231.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-60-300x68.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-60-768x173.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-60-1536x346.png 1536w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-60-150x34.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-60.png 1847w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Section2\" style=\"font-style:normal;font-weight:700\">Editing a booking<\/h2>\n\n\n\n<p>Open the booking in your Outlook calendar.<\/p>\n\n\n\n<p>Click <strong>The entire series <\/strong>to make changes to all occurrences or <strong>Just this one <\/strong>to edit just one occurrence.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"536\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1024x536-2.png\" alt=\"\" class=\"wp-image-1535\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1024x536-2.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1024x536-2-300x157.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1024x536-2-768x402.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1024x536-2-150x79.png 150w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Make your changes as required and click <strong>Send Update<\/strong><\/p>\n\n\n\n<p>You will receive an email confirmation and the Outlook calendar will be updated.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Section3\" style=\"font-style:normal;font-weight:700\">Cancelling a booking<\/h2>\n\n\n\n<p>Select the booking in your Outlook calendar.<\/p>\n\n\n\n<p>Either right click on the meeting and select cancel meeting or choose <strong>Cancel Meeting<\/strong> from the top toolbar.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"308\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook3-2-1024x308.png\" alt=\"\" class=\"wp-image-1536\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook3-2-1024x308.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook3-2-300x90.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook3-2-768x231.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook3-2-1536x462.png 1536w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook3-2-150x45.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook3-2.png 1832w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Click <strong>Send Cancellation<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"306\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-63-1024x306.png\" alt=\"\" class=\"wp-image-1513\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-63-1024x306.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-63-300x90.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-63-768x229.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-63-150x45.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-63.png 1135w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>The meeting will then be removed from your Outlook calendar and any attendees will be notified.<\/p>\n\n\n\n<p>If you wish to cancel the room booking but not the meeting, simply remove the room as you would an attendee by deleting them from <strong>Required<\/strong> and clicking <strong>Send Update<\/strong>.  The meeting will remain in place but the room booking will be cancelled and the room will now be available for others to book.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Section4\" style=\"font-style:normal;font-weight:700\">Making a repeat booking<\/h2>\n\n\n\n<p>When creating your meeting invite, select <strong>Make Recurring<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"662\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook5-1024x662.png\" alt=\"\" class=\"wp-image-1516\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook5-1024x662.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook5-300x194.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook5-768x497.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook5-150x97.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/outlook5.png 1152w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>The following window will open:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"670\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-64-1024x670.png\" alt=\"\" class=\"wp-image-1517\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-64-1024x670.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-64-300x196.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-64-768x503.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-64-150x98.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-64.png 1143w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Make your selections and click <strong>OK<\/strong><\/p>\n\n\n\n<p>If any of the occurrences conflict with appointments on the room calendar, you will receive an email notification that your request has been declined, enabling you to rebook a different available timeslot or a different room from the list.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"727\" height=\"239\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-65.png\" alt=\"\" class=\"wp-image-1518\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-65.png 727w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-65-300x99.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/image-65-150x49.png 150w\" sizes=\"auto, (max-width: 727px) 100vw, 727px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Section5\" style=\"font-style:normal;font-weight:700\">Editing a repeat booking<\/h2>\n\n\n\n<p>When you click on the booking, you will be given the option to open just that occurrence or the entire series.<\/p>\n\n\n\n<p>Click <strong>The entire series <\/strong>to make changes to all occurrences or <strong>Just this one <\/strong>to edit just one occurrence.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"536\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1-1024x536-1.png\" alt=\"\" class=\"wp-image-1537\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1-1024x536-1.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1-1024x536-1-300x157.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1-1024x536-1-768x402.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-6-1-1024x536-1-150x79.png 150w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Make changes as required and click <strong>Send Update.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Section6\" style=\"font-style:normal;font-weight:700\">Cancelling a repeat booking<\/h2>\n\n\n\n<p>Right click on the meeting in your Outlook calendar, the menu will give you the option to either cancel the occurrence or the series.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"529\" src=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-4-1024x529.png\" alt=\"\" class=\"wp-image-1519\" srcset=\"https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-4-1024x529.png 1024w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-4-300x155.png 300w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-4-768x397.png 768w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-4-150x78.png 150w, https:\/\/cloudbooking.com\/knowledgebase\/wp-content\/uploads\/sites\/2\/2022\/08\/Screenshot-4.png 1391w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>If you cancel the occurrence, all others will remain in the calendar, if you cancel the series, all will be deleted.<\/p>\n\n\n\n<p><a href=\"#Content\">Back to top of page<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It is possible to book rooms that are available on Cloudbooking via the Outlook calendar removing the need to log into the portal separately. Quick Content links Making a booking via outlookEditing a bookingCancelling a bookingMaking a repeat bookingEditing a repeat bookingCancelling a repeat booking Making a booking via Outlook PLEASE NOTE: In order for [&hellip;]<\/p>\n","protected":false},"author":17,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[15],"tags":[],"class_list":["post-1502","post","type-post","status-publish","format-standard","hentry","category-cloudbooking-sync-service"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to book via Outlook Calendar - CB Hybrid Knowledge base | Cloudbooking<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to book via Outlook Calendar\" \/>\n<meta property=\"og:description\" content=\"It is possible to book rooms that are available on Cloudbooking via the Outlook calendar removing the need to log into the portal separately. 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