- Cloudbooking’s software was successfully deployed to RS offices on a global scale
- Each office had diverse space management needs which required different Cloudbooking services including desk management, room management and carpark management
- Cloudbooking software has enabled RS to take back control of their workspaces by retrieving live data and analytics to monitor workspace and occupancy levels
- The Cloudbooking software has allowed RS employees to adopt a more flexible and hybrid working style
- The Netherlands office has been able to successfully track employees’ work from home days for tax purposes thanks to
Industry
Industrial and electronics components supplier
Locations
Operations in 32 countries
Employees
4,000 +
“Cloudbooking’s desk booking system is a great asset and has really helped us to manage our office space more efficiently”.
Chris Robins, Facilities Development Manager at RS Group
RS Group, formally known as RS Components, is a global omi-channel provider of product and service solutions for designers, builders and maintainers of industrial and electronics equipment and operations. RS stock over 700,000 industrial and electronic products, sourced from over 2,500 leading suppliers and provide a wide range of electronic solutions to over 1,200,00 customers. With operations in 32 countries, they trade through multiple channels and ship over 60,000 parcels a day.
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The RS Global Space Management Case Study
The following case study demonstrates how Cloudbooking provided RS Group, with intelligent workspace management technologies to help with their future of work strategy by monitoring internal real-estate usage and creating a hybrid working environment for employees.
The global rollout has proved to be a great success, with the Cloudbooking system being deployed to RS offices that include the UK, Spain, Italy, the Netherlands, and South Africa.
The Challenge
As RS Groups’ chosen supplier for intelligent workspace technologies, it was necessary for Cloudbooking to deploy a range of workspace management solutions such as desk, room and parking management so that the organisation could manage their global real-estate at speed, and scale. Each global office had different business objectives around their workspace management needs and therefore needed a customised set up. For example, the U.K required an intelligent but simple to use system to manage their desk real-estate due to moving towards hybrid working, the business needed visibility to understand desk usage, and the varied need for desk spaces by role type, as well as understanding what IT equipment the business needed to deliver to support employees on their hybrid journey.
Discover more about Cloudbooking’s desk booking system and find out how Cloudbooking can implement a hybrid working environment for your business.
The Initial Problems for RS Group
- RS Group employees needing a new working environment with greater flexibility
- The desire to understand RS Group internal real estate and desk usage in depth
- The need for customizations of the system and additional services for different global RS Group offices
- The desire to understand the need for desk space per role type, as well as wanting to understand their future requirements for IT equipment
- The Netherland government introduced a tax-free work from home allowance (thuiswerkvergoeding). The RS Netherland office therefore required a system that helped with tax reporting for home workers.
The Issues for RS Group
- Limited understanding of internal real-estate space usage
- Restricted in their understanding of desk space per role type and requirements for IT equipment
- The Netherlands office workers had no system to report days spent working at home for tax reasons
The Results of Cloudbooking’s Future of Work Technologies
Initial Use Case
- Reliable desk solution to facilitate a more flexible working environment for RS employees
- Global roll-out to RS offices in Spain, Italy, the Netherlands, and South Africa
Current Deployment
- Desk management (U.K, Italy, South Africa and Netherlands)
- Room and car park management (Spain)
- Home Office is used to track employees’ days booked at home vs in the office in the Netherlands. Each Home Office desk is restricted to the relevant user.
- Car park management for office in Spain
- Live data & analytics
- Mobile-enabled
- Digital QR Codes
- SSO and AD Integration
What’s Next?
- Additional services to be rolled out to various office locations depending on business needs
- Car park management to be implemented in the South Africa office
- Ongoing customized developments of the Cloudbooking system to deliver additional business requirements for RS
CONFERENCE ROOM BOOKING AND HOT DESK SOLUTIONS
A return to work strategy built around you
Reopen your office with confidence when you deploy Cloudbooking systems. If you’re interested in developing a return to work strategy built around your business needs, then book your no-obligation demo with one of our Cloudbookers today. We’ll talk you through how Cloudbooking can help you safely reopen your workplace.