Security visitor management system

Pre-screen your visitors before they arrive

Through easy-to-implement settings with your portal admin dashboard, with Cloudbooking you will be able to create a custom list of countries that relate to security risks to your business allowing you to initiate background checks on Nationality & Citizenship for visits to secure areas.

If any of these countries are then added in the ‘country of origin’ or ‘recently visited’ field of a visitor booking form, our system will recognise the entry, place the booking on hold and ensure the right people in your organisation are automatically notified for approval.

Grant the right access to the right people

A security-conscious business like yours – as per many others within the realm of the Aerospace & Defence industry or energy or pharmaceutical sectors – is likely to have an office estate or business premise with many different areas, rooms or sectors that require different levels of security clearance. Cloudbooking makes it easy to ensure that your visitors can only be booked into rooms or desks they have clearance for.

Ensure the right people know about security breaches

Our secure visitor management system supports complex approval chains and guarantees that the right employees – whether they are simply your facilities team or your InfoSec specialists – are kept informed of all visitor bookings through our automated notification engine using voice call, SMS or email.

Track and log all your visitor activity

By using Cloudbooking your business can rest easy knowing that every step of your visitor security process is logged and stored securely for your reference in case of a security breach.

Through our analytics reporting dashboard, you can easily view live and accurate visitor management data including in-depth audit trails of all visitor events. Plus, you can simply monitor a host of other activity including receptionist actions, all visitor pre-registration requests, visitor escorts and all manner of host and visitor actions while onsite.

And of course, as part of our rigorous analytics system, this data can be restricted as you wish and only accessed by users with the right admin privileges.

Customised confirmation emails and on-site visitor support

Once your visitors and been screened and approved, our system allows you to notify your guests with customised emails that can include access requirements such as proof of identity procedures, visitor terms and condition agreements or simply your current health & safety regulations as we all return to work following the pandemic. These emails can also connect to our other services such as office WayFinding to ensure your visitors don’t veer off into areas they shouldn’t be.

Provide your visitors with the best on-site experience

Aside from our secure visitor management specific features, with Cloudbooking your visitors will also benefit from our standard visitor management tools such as photographic badge printing and self-service visitor check-in via our reception sign-in app.

Additional features such QR code desk check-in and the ability to easily locate desks and meeting rooms that support visitors with accessibility needs means you can be confident that your visitors experience will be as simple and as painless as possible.